Explore the Top 50 prompts to try with the Knowledge Agent in SharePoint Online**
The Knowledge Agent (part of Copilot in SharePoint / AI features in SharePoint, available via the floating button) is context-aware. It adapts based on whether you are on a site, document library, page, or file, and based on your role (owner, editor, or viewer). Prompts work best as natural-language requests. Quality of answers and actions depends heavily on content quality, permissions, and enriched metadata.
Here is a practical, categorized list of high-value prompts to try:
Site Health & Maintenance (especially useful for site owners)
1. Improve this site
2. Find and fix broken links on this site
3. Identify inactive or outdated pages
4. Retire pages that haven’t been viewed in the last 90 days
5. Show content gaps based on search behavior
6. Suggest pages or content that users are searching for but can’t find
7. Analyze site health and recommend cleanup actions
8. Flag pages that need content refresh or updates
Library Organization & Metadata (document libraries)
9. Organize this library
10. Suggest metadata columns for the files in this library
11. Extract client names from these documents and add them as a column
12. Create an autofill column for invoice numbers
13. Extract expiry or due dates from contracts and policies
14. Classify documents by type (policy, contract, invoice, resume, etc.)
15. Tag all documents with relevant categories and review dates
16. Suggest the best columns to make this library AI-ready for Copilot
Views & Filtering
17. Create a new view that groups contracts by client
18. Create a view of policies expiring in 2026
19. Show me invoices over $500 sorted by date
20. Group documents by department or project
21. Create a filtered view of active documents only
22. Build a view of files that need review or approval
Automation & Rules (natural-language workflows)
23. Set up a rule to email me when invoices over $500 are added
24. Notify the legal team when a new contract is uploaded
25. Create a rule that sends an approval request when a policy is modified
26. Alert me when a document’s expiry date is within 30 days
27. Automatically move outdated documents to an archive library
28. Notify the owner when a page hasn’t been updated in 6 months
Asking Questions & Insights (chat / grounded answers)
29. Summarize the content of this site / library / page
30. Which policies expire next year?
31. What are the key points in the latest employee handbook?
32. Find all contracts related to [Client Name]
33. What documents mention [specific topic or clause]?
34. List the most recently updated high-priority documents
35. Compare these two versions of the policy document
36. Generate an FAQ from the content of this page or library
37. Create an audio overview of this document
38. What content gaps exist for new employee onboarding?
Content Creation & Page Building
39. Help me create a new page about [topic]
40. Suggest a layout and sections for a team landing page
41. Turn these key points into a structured SharePoint page
42. Add an AI-generated FAQ section to this page
43. Improve the structure and readability of this page
44. Suggest images, templates, or sections that match this page’s style
45. Create a news post summarizing the latest project updates
Role- & Scenario-Specific Prompts
46. (HR) Tag all policy documents with review dates and categories, then highlight outdated ones
47. (Legal) Extract key clauses from contracts and flag those needing legal review
48. (Operations) Organize lease and vendor documents with smart metadata and views
49. (Sales / Product) Surface technical answers from product docs and specs about [feature]
50. Prepare this library so Copilot and agents can give more accurate, grounded answers
Tips for best results
- Be specific (include dates, amounts, names, or document types).
- Start broad (“Organize this library”) then refine with follow-ups.
- After the agent suggests columns or rules, review and edit the underlying prompts (especially for autofill columns).
- Results improve dramatically once metadata is populated.
- The agent respects SharePoint permissions—it only works with content you can already access.