The Site Contents feature in SharePoint Online serves as the central hub for managing all the components and resources within a SharePoint site. Here's a detailed overview of its main purpose and how to use it:
Main Purpose of Site Contents
The Site Contents page provides a comprehensive view and management interface for everything stored and used within a SharePoint site. Its primary purposes include:
1. Accessing and Managing Lists and Libraries
- View all document libraries, lists, calendars, tasks, and other content types.
- Create new lists or libraries directly from this page.
- Manage settings, permissions, and content for each list or library.
2. Monitoring Site Usage
- View site usage data, such as popular content and recent activity.
- Track storage usage and quota (for site owners).
3. Managing Subsites and Pages
- View and access any subsites (if enabled).
- Navigate to Site Pages to manage or create new pages.
4. Accessing Site Assets and Apps
- Manage site assets like images, scripts, and styles.
- Add or remove apps (modern SharePoint web parts or classic add-ins).
5. Permissions and Settings
- Access site settings and permissions for deeper configuration.
- Manage site features and site contents structure.
How to Use Site Contents
Accessing Site Contents
- Navigate to your SharePoint site.
- Click the Settings gear icon (top right).
- Select Site contents from the dropdown menu.
Alternatively, you can go directly to:
https://[yourdomain].sharepoint.com/sites/[yoursite]/_layouts/15/viewlsts.aspx
Best Practices
- Organize content using folders or metadata in libraries.
- Regularly review unused lists or libraries to keep the site clean.
- Use permissions wisely to control access to sensitive content.
- Monitor usage to understand how your site is being used and improve navigation.