SharePoint Online Site Settings Page Items
The SharePoint Online Site Settings page (accessed via the gear icon > Site information > View all site settings) provides a centralized location for site owners and administrators to manage various aspects of a site. The available options can vary slightly based on the site type (e.g., team site vs. communication site), enabled features (e.g., publishing features), and whether the user is a site collection administrator. Below is a comprehensive listing of all typical items, organized by section, with brief details for each. This is compiled from official Microsoft documentation and reliable sources.
Users and Permissions
This section manages access control, user groups, and permission-related configurations.
- People and groups: View, add, or remove users from permission groups (e.g., Owners, Members, Visitors). Allows creating new groups or editing existing ones.
- Site permissions: Displays current permission levels and groups. Allows inviting users, changing permission inheritance, and managing advanced permissions.
- Access request settings: Configure how users request access to the site, including email notifications to owners and auto-approval options.
- Site collection administrators: (Visible only to site collection admins) Add or remove users with full administrative rights over the entire site collection.
Galleries (Web Designer Galleries)
This section contains reusable elements for customizing site content and design.
- Site columns: Create, edit, or delete custom columns that can be used across lists and libraries in the site.
- Site content types: Manage content types (e.g., Document, Item) that define metadata, workflows, and policies for content.
- Web parts: View available web parts for adding functionality to pages (e.g., lists, images). Note: Custom web parts may require developer access.
- List templates: Save and manage custom list templates for reuse within the site collection.
- Master pages and page layouts: (Available if SharePoint Server Publishing feature is enabled) Customize the site's master pages and layouts for branding.
- Themes: Apply or customize site themes for color schemes and fonts (legacy; modern sites use "Change the look" instead).
- Solutions: Upload and manage user solutions (sandboxed code, deprecated in modern sites).
Site Administration
This section handles day-to-day site management, content, and user interactions.
- Regional settings: Set the site's locale, time zone, calendar type, and work week for consistent display across users.
- Site libraries and lists: Lists all libraries and lists on the site; allows customization of individual settings like versioning or permissions.
- User alerts: View and manage alerts set by users for changes in lists or libraries.
- RSS: Enable or disable RSS feeds for site content.
- Search and offline availability: Configure indexing for search and offline client availability (e.g., for OneDrive sync).
- Sites and workspaces: Manage subsites (workspaces are legacy).
- Workflow settings: Configure workflows associated with the site, including adding new ones (modern sites favor Power Automate).
- Term store management: (If user has term store admin rights) Access the managed metadata term store for taxonomy.
- Site closure and deletion: Set policies for closing or deleting the site automatically based on inactivity.
- Popularity trends: View usage analytics and popularity reports for site content.
- Content and structure: (If publishing feature enabled) Manage site content hierarchy and perform bulk operations like moving items.
- Translation Status: Track status of multilingual content translations (if multilingual features enabled).
- Site hierarchy: View a tree view of the site and its subsites.
Look and Feel
This section customizes the site's appearance and navigation.
- Title, description, and logo: Edit the site's title, description, and upload a logo.
- Quick launch: Customize the left navigation menu (quick launch bar).
- Tree view: Enable or disable hierarchical tree view navigation in the quick launch.
- Change the look: Apply themes, headers, navigation styles (e.g., megamenu), and footers for modern branding.
- Navigation: Configure global (top) and current (quick launch) navigation links.
- Site theme: (Legacy) Customize color palettes and fonts.
- Welcome Page: Set the default landing page for the site.
Site Actions
This section includes tools for activating features and performing maintenance.
- Manage site features: Activate or deactivate site-level features (e.g., workflows, mobile view).
- Reset to site definition: Revert customized pages to their original template (rarely used).
- Delete this site: Permanently delete the site (with confirmation).
Site Collection Administration
This section is visible only if the site is the root of a site collection and the user has site collection admin rights. It manages collection-wide settings.
- Recycle bin: View and restore deleted items; includes second-stage recycle bin.
- Site collection features: Activate or deactivate features that apply to the entire site collection (e.g., publishing infrastructure).
- Site hierarchy: View all sites in the collection.
- Site collection audit settings: Configure auditing for actions like views, edits, and deletions.
- Audit log reports: Generate reports on audited activities.
- Portal site connection: Link the site to a portal for navigation.
- Content type policy templates: Manage policies for content types (e.g., retention).
- HTML Field Security: Control allowed domains for iframes and scripts to prevent security risks.
- SharePoint Designer Settings: Enable or disable use of SharePoint Designer for editing.
- Site collection app permissions: Manage permissions for apps installed in the site collection.
- Site policies: Define closure and deletion policies for the site collection.
- Storage Metrics: View detailed storage usage across the site collection.
- Site collection health checks: Run diagnostics for issues like broken links or security problems.
- Site collection upgrade: (If applicable) Upgrade from classic to modern experience.
- Help settings: Customize the help content available to users.
Note: In modern SharePoint sites, some legacy options (e.g., master pages) may require enabling specific features. For hub-associated sites, additional hub-related settings appear under Site information. If certain items are missing, it could be due to permissions, site type, or disabled features. If you need details on a specific item or troubleshooting, provide more context about your site.